Effective Date: March 2025

The Hellenic Community of Germiston (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring that your personal information is handled securely. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our website hcgermiston.co.za, booking system, and event services.

1️⃣ Information We Collect

We collect personal information when you:

🔹 Submit a booking for the Greek Easter Lunch 2025

🔹 Upload proof of payment (POP) via our online form

🔹 Contact us for inquiries or event-related support

📌 The types of personal data we collect include:

✔ Full Name & Surname

✔ Email Address & Contact Number

✔ Seating & Booking Preferences

✔ Bank Proof of Payment (POP)

✔ Any special dietary requests (if provided)

We do not collect banking details, card information, or passwords.

2️⃣ How We Use Your Information

We use your personal information to:

✔ Process your event booking and confirm your attendance

✔ Verify your proof of payment (POP) before confirming your table

✔ Send automated email and SMS notifications related to your booking

✔ Provide customer support & respond to inquiries

✔ Improve our event planning and future experiences

We do not share, sell, or rent your personal data to third parties.

3️⃣ How We Store & Protect Your Data

📌 Where Data is Stored:

✔ Securely within the DMG CRM system (for event bookings)

✔ Google Sheets (for real-time booking updates & tracking)

✔ Email (for booking confirmations & POP verification)

📌 Security Measures:

✔ Access is restricted to event organizers & committee members only

✔ Encrypted connections for data transmission

✔ No financial data stored (users submit payments via direct EFT only)

4️⃣ Who Has Access to Your Information?

📌 Only the following stakeholders have access to event-related data:

✔ Hellenic Community of Germiston Committee (event@hcgermiston.co.za & committee@hcgermiston.com)

✔ Christine & the event organizers (managing bookings & payments)

✔ Design Master (website & system setup only – does not access personal data)

Your personal details are never shared outside the event team.

5️⃣ Cookies & Website Tracking

📌 Our website does not use cookies for tracking personal data. We may collect basic, anonymous site analytics to measure website traffic, but this does not identify individual users.

6️⃣ Your Rights & Data Protection

You have the right to:

✔ Request access to your personal data stored in our system

✔ Correct any inaccuracies in your personal information

✔ Request deletion of your data after the event is completed

To request data access or deletion, please email event@hcgermiston.co.za.

7️⃣ Changes to This Privacy Policy

We may update this Privacy Policy as needed. Any changes will be posted on our website and communicated to attendees if necessary.

Last Updated: March 2025

📌 Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us:

📧 Email: event@hcgermiston.co.za

🌍 Website: hcgermiston.co.za